How to draft the CLAT 2018 representation or grievance

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In response to the petitions filed in various High Courts and the Supreme Court regarding the issues faced by students in the CLAT 2018, the Supreme Court has ordered for the set-up of a Grievance Redressal Committee to review and take an appropriate decision on a case by case basis.

Note : The CLAT PG exam is now being conducted by the CLAT consortium. Refer to other articles on LawMint.com and also the official CLAT website for the current year’s details.

The outcome of the analysis of the representations or complaints received within the deadline are to be reported to the Court before the next hearing on the 30th of May 2018.

The deadline for sending the grievance / complaint / representation via email is 7.00 p.m. on Sunday, 27th May 2018 and the email ID to send the representation is representations@clat.ac.in

You can read the extract from the Supreme Court order at the end of this article.

How to draft the CLAT 2018 representation ? – A suggested approach.

1. Start drafting an email with the mandatory information as mentioned by the CLAT 2018 notification. Mention your CLAT Roll Number, Program, Full Name and Mobile Number.
2. Enter all the details above to match with the details in your CLAT 2018 hall ticket.
3. Include your Email ID also below the Mobile number (and use the same email ID and mobile numbers that you have used during registration for all further CLAT related correspondence)
4. Indicate your Examination center details – with the full address and particulars as per the original communication from CLAT – NUALS / hall-ticket
5. If you have any additional information such as the invigilator’s names, include it in the representation
6. Summarize your representation or grievances as bullet points :
   – Issue faced (For example, questions were not displayed when the exam started)
   – When did the issue start (exact time if available, else at least mention the approximate time)
   – When did you first bring it to the notice of the invigilator
   – What was the assistance provided or actions performed by the invigilators ?
   – How much time was taken by the invigilators to rectify the situation ?
   – Was the issue fixed ?
   – Was there any documentation of the issue ? i.e. was the issue formally acknowledged by the invigilators or by the test center ?
   – Were any allowances made or promised to accommodate for the issue ? (Such as any additional time being allowed or promised post the official end-time for the exam.)
   – When did you resume attempting the exam ? Summarize multiple issues (if applicable) separately in the format above.
   – What time did you end your exam ? (Clearly indicate if you were given additional time beyond the official end-time. This information will anyway be recorded in the system logs, so mention this upfront and include the reason why you were given additional time.)
   – Any other information that is of importance and/or provides additional evidence to support your grievance
7. Send the email to  representations@clat.ac.in at least by 6.00 pm **  om on the 27th of May 2018 and CC yourself on the email for your records.

** Remember, only representations ‘received‘ by the NUALS before the 7.00 PM cut-off will be considered for redressal, if allow for any unexpected delays due to technical issues, you should send the email at least an hour before the cut-off.

Be factual & Be precise

We believe that the testing system would have recorded the time you started your attempt and other details such as when exactly each question was answered, any extended time-gaps between two questions (which can indicate down-time or that the system was unresponsive) etc., Do not exaggerate and Do not provide false information.

Clearly mention the issues that you have personally faced; and you have personally seen in your center and not any hear-say issues that you heard from others or you believe happened in other centers .

Representations Notification on the CLAT 2018 website :

“In compliance with the orders of the Hon’ble Supreme Court dated 25.05.2018, in Writ Petition (Civil) No. 551/2018, it is hereby notified that candidates may send their representations relating to CLAT 2018 to representations@clat.ac.in Candidates have to mention their Roll Nos., Programme, Name and Mobile No. in their representation. It may be noted that mails received upto 7.00 p.m. on Sunday, 27th May, 2018 would be under consideration.”

Extract from the Supreme Court order :

“In deference to the observations made by the Court during the course of hearing yesterday, Respondent Nos.2 and 3 have graciously agreed to constitute a Grievance Redressal Committee consisting of a retired Judge of the Kerala High Court, Mr. Justice M.R. Hariharan Nair, Dr. Santhosh Kumar G., Professor and Head, Department of Computer Science, Cochin University of Science and Technology.

The Committee will be chaired by Mr. Justice M.R. Hariharan Nair who will examine every singular representation/complaint received online till now and any further representation/complaint received till 7.00 p.m. of Sunday, 27th May, 2018 and after due analysis, appropriate decision on case to case basis will be taken by the Committee.

In the first phase, the representations/complaints already received and of all the writ petitioners before this Court as well as different High Courts may be scrutinized and appropriate report/ recommendation/ decision thereon be recorded by the appropriate authority before 29th May, 2018 to be produced before the Court on 30th May, 2018.

In the second phase, new/fresh representation/complaints received online upto 7.00 p.m. of Sunday, 27th May, 2018 be taken up for consideration 3 and, if possible, the scrutiny thereof be completed on the same lines as indicated above up to 29th May, 2018 and status report in that behalf be filed before the Court on 30th May, 2018.

Learned counsel for Respondent Nos.2 and 3 submits that as soon as fresh/new representations/complaints are received online, attempt will be made to acknowledge the same contemporaneously as far as possible.

We appreciate the fair stand taken by learned counsel for Respondent Nos.2 and 3 to offer dispensation of this nature within such a short time. Learned counsel for Respondent Nos.2 and 3 submit that a dedicated email account will be created for this purpose of which publicity will be given on the official website of CLAT and will be notified on the official website very shortly within two hours from now.

We make it clear that this order will also enure to the benefit of the writ petitioners who have filed writ petition in different High Courts. Interim stay regarding proceedings pending before different High Courts will continue to operate till the next date of hearing. List the matters on 30th May, 2018.”

Authentic Feedback from previous LawMint users :

I got AIR 21 in CLAT PG. Thank you so much. Your mocks helped me a lot in my preparation 🙂 - Ayushi Jain

I have subscribed to your CLAT PG program and got AIR 36 in this year CLAT PG. I have also secured AIR 54 in AILET PG exam. I would like to thank you. Your mock paper really helps a lot - Shrashank Tripathi

I would like to thank you for the CLAT PG LLM COURSE. Practising mock tests there helped me in getting confidence and hence I was able to get AIR 45 in CLAT PG LLM - Akshay Awasthi

A year back, I relied on the IIT Kharagpur RGSOIPL mock test series by LawMint to prepare for my RGSOIPL entrance test. Few months back, I relied on your UGC NET Law series to prepare for UGC NET. I was the topper of the RGSOIPL entrance, and have cracked JRF in UGC NET. All thanks to LawMint - Anshuman Sahoo

"I got AIR 18 in CLAT PG and General Category rank 28 in AILET PG. I want to thank you for helping me practice well in controlled conditions from any place. It gave me a lot of confidence and I took the tests while travelling too. I also made it to IIT Kharagpur." - Vinodharani

"Lawmint has been of great help to me in securing AIR 25 in AILET PG and AIR 29 in CLAT PG examinations. The subjective and objective approach of the test series kept me up to date with the latest exam pattern." - Bhawna Nanda

"I, Nimmy Saira Zachariah joined you clat test series. I cleared AILET PG with 30th rank. Your test series were of immense help as it gave me clear idea of where my preparations stand thank you once again law mint." - Nimmy S Z

"Hey guys. Where do I start? If I thought that getting AIR 59 in Clat PG was it, then how wrong I was. With Lawmint now I have cracked UGC NET as well." - Joyanta Chakraborty

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Note : The suggestions in this article are strictly the personal and informal opinion(s) of the author and do not constitute legal advice.  Readers should refer to the official notifications and reach out to the proper authorities for updated and correct information and verify all details before proceeding. The author makes no claims regarding the accuracy or authenticity or usability of the information mentioned on this website.